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Managed in real-time
Data are continuously updated and applied throughout the system to match the work flow.
- Checks for and ensures accuracy, timeliness, and completeness as data is recorded or updated.
- Schedules and tracks activities for timeliness, and measures compliance performance according to real due dates.
- Dashboards automatically aggregate and measure actionable data and statistics such as outcomes, performance and selected metrics for the entire facility or selected departments, programs or time periods.
- Continuously updated reminders, flags and warnings ensure that follow-up tasks, exceptions, and incomplete activities are prioritized, executed, and adequately documented.
- Historical activity data is automatically compiled as data are recorded for each employee activity and displayed in tabular and/or graphical format.
- Automated email distribution of dynamically generated individual and aggregate reports.
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Continuously accessible
One-click navigation to employees, schedules, results, reports, lists and documents.
- Data AND corresponding documentation for every activity are managed in one place.
- Continuously backs up and maintains data integrity –so information is never lost, corrupted, or misplaced.
- Single or multiple facilities within an organization can be managed in the same application.
- Encrypted, password-protected access for any authorized user is available from any internet browser at any time.
- Multiple users can simultaneously access the system.
- Email management of recurring automated reports can be generated automatically at any frequency and delivered to multiple recipients inside or outside the organization.
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Efficiently managed
Automate the most common and repetitive tasks, and manage current and historical data and documentation as well as future requirements and schedules in an easy-to-learn-and-use system.
- One-click mass entry of virtually any combination or quantity of employees, schedules, activity data or documents can be done in a single transaction.
- Filter/search customization to record, view, or “drill down” to virtually any combination of employees, departments, jobs, shifts, programs, activities, or time periods.
- Automated scheduling of next due dates after activities are recorded, with ability to customize or update selected schedules for exceptions and follow-ups.
- Documents (PDFs, faxes, scans, photos) are uploaded and linked directly to employees’ specific activity data—making them fast and easy to record, view, print, or deliver via email.
- Filtered, sorted, and aggregated data are displayed and outputted in easy-to-read tables, graphics and reports in easy-to-use, familiar formats such as PDF and spreadsheets.
- Notes and Remarks for employees’ activity data are easily recorded and stored to support and document decisions, actions, and follow-up tasks.
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Configurable and intelligent
Each customer Organization’s and Facility’s processes, preferences, and compliance requirements are automatically integrated into the work flow and data management.
- Any regulatory jurisdiction requirements or internal policies can be configured for interpretation and scheduling each organization’s or facility’s compliance programs and activities.
- Automatically integrates Facility-specific departments, jobs, shifts, suppliers, PPE, and key compliance activity requirements into the work flow and data management.
- Identifies and tracks temporary or permanent exceptions and incomplete activities, and links them to follow-up actions and tasks until they are resolved or concluded.
- Dynamically generated aggregate or individual employee reports can be displayed, outputted as PDF or spreadsheets, and delivered automatically via email to multiple recipients based on customized scheduled dates and times.
- Audit trail documents all major transactions and changes by user, with date stamp and time.
- Integrate employee data from human resources/HCM, ERP and other systems and processes.
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